eBay Condition Description Template & AI Skill | Editable DOCX, XLSX, MD & PDF | Instant Download

Turn inspection notes and photos into an accurate eBay listing disclosure. This eBay condition description template and AI skill helps you describe wear, defects, test limits and included accessories for the actual item you are selling.

Record observations in the editable Excel inspection sheet. Run the AI workflow, then review the buyer-facing condition paragraph and fuller description in the editable Word template.

Write an eBay used item condition description from your inspection notes.

Separate what you observed, what you tested and what still needs checking. The workflow preserves material defects, intermittent issues, missing parts and untested functions. It also checks whether your evidence supports an available condition option for the selected category and marketplace.

Use an eBay used item description template to keep details consistent.

Draft a concise condition paragraph and a fuller description covering wear, tests, included items and missing accessories. Plan photos of the exact item, visible defects and included parts. Keep functional issues in the written description even when they cannot be shown in a still photo.

See a worked eBay condition description example.

The fictional keyboard example records an intermittent key, a short USB test, two scratches and the cable included in the sale. It shows how a functional defect affects the proposed condition and how to map the buyer text to a practical photo checklist.

What’s included in the customer ZIP?

• Start Here.pdf for setup, evidence collection and the workflow walkthrough.
• eBay Condition Description - Installable Skill.zip with the Markdown skill for compatible setups.
• Complete Workflow.txt and Copy and Paste Prompts.txt for the full workflow or five standalone tasks.
• Inspection Sheet.xlsx for item details, findings, tests, included parts and photo planning.
• Condition Description Template.docx for editing the buyer-facing text and recording the seller review.
• Worked Example Input.txt and Worked Example Condition Description.pdf for a fictional inspection and its finished disclosure.
• Condition and Photo Review Checklist.pdf and Commercial Use Licence.txt for reviewing the copy and using the kit in your business or client work.

How does the eBay condition workflow work?

1. Inspect the item and record defects, tests and included parts.
2. Run the complete workflow or choose one of the five prompts in ChatGPT, Claude or Gemini.
3. Review the suggested condition option and edit the disclosure in Word.
4. Check the listing fields and actual-item photos before posting.

Who can use this condition description kit?

It is designed for secondhand resellers, electronics sellers, collectibles sellers and casual eBay sellers working with used, repaired, untested or defective items. Use one workbook per item or lot.

Frequently asked questions

Instant digital download. You receive one ZIP with 10 files. The worked example is fictional. Explore more AI agent skills for ecommerce sellers and creators.